Revision as of 02:51, 4 June 2007 (view source) Jm4nvc (talk | contribs) (→‎Announcement) ← Older edit		Revision as of 22:33, 7 June 2007 (view source) Jm4nvc (talk | contribs) (→‎Regular Agenda) Newer edit →
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	:Needs: Legal requirements, ease, effectiveness and diversity.		:Needs: Legal requirements, ease, effectiveness and diversity.
	==Regular Agenda==		==Regular Agenda==
−	*10:00	+	*10:00 Report and recommendations from committee formed to identify how the LT and board function, roles and functions of each body/person and how decisions are made.
	*11:20 Check-out (10 min.)		*11:20 Check-out (10 min.)

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Revision as of 22:33, 7 June 2007

Welcome to the CNVC Board section of NVCwiki. The goal of this area is to enable CNVC Board members and others they might select, to edit official documents. It is our hope that two needs may be met in this way. First, the CNVC Board will be able to collaborate on the creation of official documents by using this wiki interface. Second, anyone interested in better understanding CNVC decisions will be able to watch the documents evolve and add their own comments and suggestions in the Public Comment areas. CNVC Board and CNVC LT sections of this wiki until recently were combined due to extensive overlap, but are now maintained separately.

Note: This section is now distinct from the CNVC LT and CNVC GCC sections.

Tip: Click on "Recent changes" in the left column, or "history" above, to quickly see what's new or modified.

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Board Teleconferences

Regularly scheduled meetings

• First double-digit Wednesday of each month (Note: subject to change)
  • 1900 UT/GMT - Noon LA & AZ - 1pm Denver - 9pm Paris - 4am Seoul (Thursday)
• NEW US Dial-n Number: +1.605.772-3100
• Participant Access Code: 825078#
• NEW European Dial-in Numbers:
  • Austria: 0820 4000 1552
  • Belgium: 070 35 9974
  • France: 0826 100 256
  • Germany: 01805 00 76 09
  • Ireland: 0818 270 021
  • Italy: 848 390 156
  • Netherlands: 9004 353 535
  • Spain: 902 886025
  • Switzerland: 0848 560 179
  • UK: 0870 35 204 74
• Free Conference Play Back
  • Playback Number, US: +1.641.985.5016
  • Access Code: 825078#

Observer Request for Board meetings

We ask non-Board members to reserve any comments until the time we have set aside for feedback (up to 15 minutes toward the end of the meeting) from Observers who have honored us with their presence. We may also include other times for feedback, as our need for that arises and when there is sufficient time to listen to and address those comments.

Please press 6 to mute and unmute your line during the call.

Announcement

To Members of the Center for Nonviolent Communication Network,

We would like to catch you up on some recent changes being made in our administrative structure.

1. Jori Manske is no longer filling the position of Interim Executive Director. We are deeply grateful for how she has supported our organization. She will now be able to put her efforts in her position of Co-leader of the GCC.

2. Administrative work previously done within the position of Interim Executive Director will presently be coordinated by our new Office Manager, Margo Pair, supported by the Board and Leadership Team.

Warmly,
Board Members and Leadership Team
  John Wiley (Board President),
  Stefan Wisbauer (Board Vice-President & Secretary),
  Katherine Singer (Treasurer emeritis),
  Marshall Rosenberg (Board Member & Leadership Team Functional Leader),
  Valentina Rosenberg (Board Member & Leadership team Functional Leader),
  Robert Gonzales (Board Member), Jori Manske (Board Member & Leadership Team - GCC),
  Jim Manske (Leadership Team - GCC),
  Anne Wiley (Leadership Team - Synergy),
  William Poehner (Leadership Team - IT),
  Danielle Beenders (Leadership Team - Office Representative)

Draft Board Agenda - June 13, 2007

1630 GMT, 12:30pm US ET, 9:30am AZ/CA, 10:30 NM, 6:30am Hawaii, 5:30pm London

• 9:30am PT - Check-in (15 min.)

Consent Agenda

• 9:45 (15 min., John Wiley)
  
• PROPOSAL: Board meetings will have a non-B/LT recording secretary, and [TBA] is appointed for a one-year term in this role beginning immediately.

Needs: Accuracy, punctuality and connection for B/LT and network.

• PROPOSAL: [TBA] is elected to the office of Board Secretary for a three-year term, beginning immediately.

Needs: Legal requirements, ease, effectiveness and diversity.

Regular Agenda

• 10:00 Report and recommendations from committee formed to identify how the LT and board function, roles and functions of each body/person and how decisions are made.
• 11:20 Check-out (10 min.)

Board Minutes - 5/23/07

• Present: John Wiley (President) , Jori Manske, Marshall Rosenberg, Valentina Rosenberg, Stefan Wisbauer (Secretary, Vice-President), Robert Gonzales.
• not present: Katherine Singer (Treasurer emeritis).
• Observers: From LT: Jim Manske (GCC), William Poehner (ITC), Danielle Beenders (staff) and Anne Wiley (Synergy); Others: Margo Pair (CNVC office manager), Jiva Manske (newsletter editor), and Turiya Gearhart (staff at Atlanta IIT).

Next two meetings

• June 13, 2007 10:30AM NM time for 2 hours
• July 11, 2007 8:00AM NM time for 2 hours

Consent agenda

• Decision: Margo Pair is elected to the LT for a term of one year.

Needs: clarity, ease, connection, inclusion, effective functioning and safety.

• Decision: Board meetings will include a list of needs associated with each decision. This list will be generated, discussed and recorded before and during the meeting, before consent is sought on the Decision. Agenda items will also list associated needs when possible.

Needs: providing additional clarity for the Board and additional context for the NVC community.

Regular agenda

Decision: A committee including Robert, John, Valentina, Jori and Margo will address all the questions Robert, Margo and William brought up. Stefan would like to review the draft the committee writes before publication. John Buck will be asked to join the committee as well, and Valentina will check if he would like to receive financial support for that. Danielle will email Robert the email addresses for all members on this committee. Answers will be brought back to the LT and board before June 13.

Needs: clarity and effectiveness.

Robert's questions:

1. How does the LT and Board function? What are the roles and functions of each body and each person in those roles?

2. What is the functional relationship between the Board and the LT?

3. How are decisions made? Who in each body makes decisions?

4. Which decisions are "without consent" and which are open to sociocratic process?

5. What are the distinctions of transparency/availability of Board/LT functions and decisions to the network?

6. Availability of these definitions and descriptions to everyone in the network, in a form that is easily accessible and understandable.

Margo's questions:

Set up goals.

Get clarity on commercial property.

Who is responsible for what?

William's question:

Getting clarity on budgeting and spending authorization for ITC needs. Discussed strategy that he go to Margo, Valentina, Marshall and Jori.

Dialog based on agenda item "trust, objections and sociocracy versus NVC consciousness."

Check out

John Wiley: sad that there wasn't time for me to be heard. Anne Wiley: sad, hopeful. Robert Gonzales: disappointed, frustrated, hope for connection. Valentina Rosenberg: discouraged, need for harmony, equality, respect and connection. Marshall Rosenberg: sad that not all needs are met. Margo Pair: sad, incomplete, want all to be heard. William Poehner: sad, appreciated we are open to sharing honesty. Danielle Beenders: glad to have some movement, sad about the disconnection and agenda points that were not discussed. Stefan Wisbauer: touched by all, feel heard, frustrated it is hard to get heard, glad we can continue. Jim Manske: sad to have to leave with unmet needs, request to have it offline so the board can get to its agenda. Jori Manske: glad for care for Stefan's wellbeing and John's also, glad for all that was brought forward. Willing to stay on call to record what John would like heard.

Proposed Board Agenda - May 23, 2007

1630 GMT, 12:30pm US ET, 9:30am AZ/CA, 10:30 NM, 6:30am Hawaii, 5:30pm London

• 9:30am PT - Check-in (15 min.)

Consent Agenda

• 9:45 (10 min., John Wiley)
  

• Proposal: Margo is elected to the LT for a term of one year.

Needs: Clarity, ease, connection, inclusion, effective functioning and safety.

Board Minutes will include a list of Needs associated with each Decision. This list will be generated, discussed and recorded before and during the meeting, before consent is sought on the Decision. Agenda items will also list associated Needs when possible.

Needs: providing additional clarity for the Board and additional context for the NVC community.

Regular Agenda

• 9:55 Consent on next two meetings (5 min., John Wiley):
  • Next currently scheduled for 13 June,

1630 GMT, 12:30pm US ET, 9:30am AZ/CA, 10:30 NM, 6:30am Hawaii, 5:30pm London

• • Following currently scheduled for 11 July,

1430 GMT, 10:30pm US ET, 7:30am AZ/CA, 8:30 NM, 3:30pm London

Needs: Helping to ensure that all members can participate in this crucial time of transition.

• 10:00 Clarity both verbally and written on (Robert, 5 min.):

1:. How does the LT and Board function? What are the roles and functions of each body and each person in those roles?

2. What is the functional relationship between the Board and the LT?

3. How are decisions made? Who in each body makes decisions?

4. Which decisions are "without consent" and which are open to sociocratic process?

5. What are the distinctions of transparency/availability of Board/LT functions and decisions to the network?

6. Availability of these definitions and descriptions to everyone in the network, in a form that is easily accessible and understandable.

Most of these questions are for me, as I do not have clear understanding on them.

I would like that clarity available to anyone involved or interested in NVC and CNVC.

I understand that these agenda items are last minute and we may not get to them this meeting. In order for me to be effective as a Board member I need the clarity. I would like them to be addressed as soon as possible for my clarity in my role as Board member.

• 10:05 Report on Office Move and related needs of Staff and CNVC (15 min., Margo Pair).

Needs: Clarity for Board, LT and NVC community to guide our planning.

• 10:20 Dialog with LT regarding further implementation of organizational plan (20 min., John Wiley).

Needs: Consensus on Needs and Strategies, and agreements for concrete actions.

• 10:40 Trust, Objections and Sociocracy versus NVC consciousness (10 mins, Stefan Wisbauer)

Needs: Clarity on Board Meeting process?

• 10:50 Election of Treasurer and Secretary for full terms (10 min., John Wiley).

Needs: Support for Staff to have signing authority available in Albuquerque.

• Proposal: Valentina is elected to the Office of CNVC Treasurer for a term of 1 year.
• Proposal: Jori is elected to the Office of CNVC Secretary for a term of one year.

Needs: Extra signing authority in ABQ, increase Board Officers, relieve Stefan of current interim dual role, improve ease of performing Secretary duties and particularly those related to tracking Board business.

• 11:00 Review and clarification of Decision from May 8 special Board/LT meeting (20 min, John Wiley).

Needs: Clarification of and possible adjustments to Decision.

• 11:20 Quick reaction round on value of Newsletter for support in determining continuation (10 min., Jori)

Needs:

• 11:20 Check-out (10 min.)

Board Minutes - 04/13/2007

Present: John Wiley, Jori Manske, Marshall Rosenberg, Valentina Rosenberg, Stefan Wisbauer.
Observers: Jim Manske, William Poehner, Danielle Beenders, Margo Pair.

Consent agenda

Decision

John Wiley will be on the board until April 2008, Jori Manske until October 2008, Valentina Rosenberg until February 2009, Marshall Rosenberg until February 2009. Katherine Singer is Emeritus.

Decision

The official CNVC address with all financial institutions with which we have accounts will change on May 1, 2007 to:

CNVC

P.O Box 6384

Albuquerque NM 87197

USA

Decision

CNVC will open new bank accounts with Wells Fargo. (current bank Citibank doesn't have a branch in NM). Note: This was done 4/16/07.

Decision

No further action will be taken to complete the 2004 Audit. Consent 4/19/07

Background: This decision was taken to meet needs for ease, and for conservation of resources we can invest in directly serving the CNVC mission. The 2004 audit is not legally required, and we have a high level of confidence in our financials for that period.

Tabled Item

A tracking discussion of past decisions was postponed until the next board meeting to allow board members to review a tracking spreadsheet and to allow for further updating of the tracking spreadsheet.

Introduction

New office manager, Margo Pair, introduced herself and received welcoming statements from the Board and LT members present.

Request of Board when reviewing these minutes

Please fill in anything around change on past decisions. My understanding is that no new decisions were made about them. -Danielle

Check out

• John Wiley: warm, happy, excited and pleased.
• Jori Manske: happy.
• Marshall Rosenberg: happy.
• Valentina Rosenberg: content, hopeful, grateful.
• Stefan Wisbauer: happy, request to LT to talk every week.
• Jim Manske: anticipation.
• William Poehner: excited to see you all this weekend.
• Danielle Beenders: excited to see you all this weekend.
• Margo Pair: welcomed, grateful.

Board Agenda - 04/13/2007

NOTE CHANGE OF DATE & TIME, 4pm GMT, 9am LA, 5pm London, 1am Seoul

• 9:00am PT - Check-in.
• 9:15 - Consent Items (Jori, 10 minutes):

• 1. In response to 6-month terms defined for Board members at the October 2006 face-to-face meetings:

• terms will revert to previous term limits of:

• John Wiley: April 2008
• Jori Manske: October 2008
• Valentina Rosenberg: February 2009
• Katherine Singer: Emeritus

• new term for Marshall Rosenberg: February 2009

• 2. The official CNVC address with all financial institutions with which we have acounts is to be changed to:

• PO Box 6384, Albuquerque, NM, 87197

• 3. The Board authorized the opening of Bank accounts with Wells Fargo, since Citibank does not have a branch in Albuquerque.

• 9:25 - Move update (Jim, 20 minutes).
• 9:45 - Request for Board member to join the scholarship committee (Jori, 5 minutes)
• 9:50 - Past decision tracking - clarification of status and need for action of specific past decisions (Stefan, 20 minutes)
• 10:10 - Situation NVC Europe - strategies (Stefan, 10 minutes)
• 10:20 - Check-out (15 minutes).

Board Minutes 03/14/2007

Board meeting March 14, 2007

Attending: Jori Manske, Marshall & Valentina Rosenberg and Robert Gonzales.
Absent: John Wiley, Katherine Singer and Stephen Wisbauer.
Observers: Jim Manske, William Poehner, Danielle Beenders, Danielle Soule (all 4; California, USA), Jamie Conglose (Colorado, USA) and Meta Hough (Oregon, US).

Next board meeting:
April 11, 2007.

The LT will meet again: March 30, 2007
Report by Jim Manske:

Timeline of Move:

• The current target date for opening an office in Albuquerque is Monday, May 7.

Concerns of Staff

• Time frame of move
  • Some staff members see this as a workable time frame. Others are less optimistic. We need to remain flexible as events unfold and continuously update feasibility.
• Severance?
  • Employees are encouraged to look for a job and take care of their needs if they are not moving with the office. We would enjoy them being with us as long as it works for them.
  • Some staff members are leaning toward relocating; some are leaning toward staying in LA. Those that are staying are considering their needs. They expect it to take 1-4 months to obtain comparable employment and would like CNVC's financial support during their transition. How much money does the board anticipate it could allocate for severance, including benefits. (Jim recommends that each staff member consider their specific needs and offer a proposal to the B/LT.)
• Relocation reimbursements
  • Some staff members are leaning toward relocating. They would like CNVC's support in covering all reasonable moving expenses. What allowance does the Board anticipate? (Jim recommends that each staff member consider their specific needs and offer a proposal to the B/LT.)
  • IRS allows reimbursement of some moving costs.
• Salary in NM
  • Staff members considering the move want assurance that their pay rate will remain the same, which will contribute to a higher standard of living. Is the Board willing to commit to this request?
  • LT response: Employees that move will keep the same pay (although no raises will be considered until their pay rate is comparable NM rates). New employees will be paid NM rates.
• Virtual Office Options
  • Some staff members would like to have the possibility of continuing their contributions to CNVC through "virtual strategies," that is by working from home and logging on the CNVC network server. Does the LT see this as possible and/or desirable?
  • LT response: Some jobs have already been done virtually and they can be considered for this. Financial functions and material sales will be in the office with some of the administrative. (need for community)
• Temporary HQ? Move twice? Suitability of location?
  • The Via Seville property in Albuquerque is a temporary location. Although local zoning laws allow a "low-key" operation focusing on telephone and mailing services, the growth of CNVC will require a different office set-up sooner or later. Some staff recommend "slowing down," and locating the permanent location before investing in the move. Concern about delivery trucks and parking in a residential area was also expressed. Does the LT or Board have feedback on this consideration?
  • We intend to get feedback from the network and consultants
    

• Although the network has been notified through email and the wiki, we have received very little feedback (About a dozen emails). I have also spoken with 2 professional consultants who donated their time to CNVC. Gratitude to Sharon Colby and Jamie Conglose for the support!
• Needs unmet: inclusion, ease and accessibility, international focus, clarity of organizational structure and purpose of the move
• Needs met: ease, protection of financial resources, NM NVC community excited and welcoming, likely to contribute to clarity and focus, efficient utilization of energy and time, connection, inclusion, contribute to long term sustainability of CNVC's mission

Costs of Move

Direct Financial Costs

• Moving Expenses
• Payroll/Overtime/Extra Help
• Contract Penalties
• Covad
  • I will continue to negotiate this contact with upper management. (added by William)
• Local Telephone Provider
  • I may have found a way to severely reduce this cost.(added by William)
• Indirect Costs

• Loss of business due to "down-time," eg bookstore packing inventory and set up.
• Cost to Efficiency due to additional work of moving and time/energy of hiring and new employee training

Decision: Robert Gonzales is welcomed as a board member for 2 years. Check out:
Jamie: excited about the commitment to move forward. The move is a very wise decision. Recommend having new staff trained, temporary housing [in LA] would be a good idea so all can get trained.
Danielle: grateful for the clarity.
Jim: grateful for the participation on the comments on the report it met needs for clarity and contribution. The next steps are scary, also exciting.
William: enjoy the clarity, look forward to more input.
Robert: glad to be here. Regret not being here earlier (due to time change). My request: how can I update myself on all the board stuff?
Jori: feel reassurance that we all are looking at it carefully. Acceptance that we do not know it all. I feel warm with appreciation for all that participated.
Marshall: I like how we are moving
Valentina: feel moved with the honesty that was expressed. I heard the stimulation it is affecting us all. Connecting us to our heart. Feel relief, closeness and oneness with you all. Very connected.

Minutes - Board & LT Conference, February 24, 2007

Agenda - February Board/LT Conference (Albuquerque)

Board Agenda - January 10 Meeting

Board Minutes - December 2006 Meeting

Board Agenda - December 2006 Meeting

  Jim and Jori's Report as Coordinators of the GCC

  John Wiley's Initial Report on "E.D." Role Analysis

Marshall's Statement to the NVC network

Minutes October 21-25 CNVC GCC/Board Conference (N.Carolina)

Note: A major decision at this meeting was redefining LT, Board and GCC.

Older Documents - GCC Before LT Creation