Agenda for Meeting 11/13 - 11/16 2008
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Contents
Agenda for Meeting 11/13 - 11/16 2008
Albuquerque, New Mexico
Thursday, Nov 13st 3:00pm - 5:00pm
* 3:00 Check-in
* 3:15 Meeting administration
o Announcements
o Lodging, food, meeting arrangements
o Overview of materials
o Acceptance of last meeting's minutes
o Acceptance of agenda
* 3:30 Financial Report: Margo and Valentina
o Financial statements
o Review of investment policies
o Status of audits
* 4:00 Begin work on strategic plan
o How stay based in life sustaining spirit as we do this work?
+ Expression by each member of the vision and values of NVC for them personally
+ Celebrations and gratitudes
+ Listing of the qualities we want NVC to express
o Review and comment on efforts to find structures for the NVC community that express and hold life sustaining spirit and reflect inner structures
+ Stefan's plans from last year (included in Board pre-meeting package)
+ Review of any survey data collected by point person (included in Board pre-meeting package)
+ Review of responses from 65 self-identified organizations - geographic location, visions, missions, aims (GCC survey) (included in Board pre-meeting package)
o Objective of plan and key issues to be addressed
o How coordinate plan with NVC Community so that it becomes the overall NVC plan - not just CNVC
o Agenda for call tomorrow with NVC regional organization leaders
* 4:45 Check out
* 5:00 Adjourn
Friday, Nov 14, 2008 9:30am - 5:45
* 9:30 Check-in
* 9:45 Meeting administration
o Announcements
o Meeting schedule over next 18 months
+ In-person meetings - dates and budgets - e.g., next in-person meeting May 14-17, 2009?
+ Change monthly dates to Wednesday of 2nd week of month?
o Acceptance of today's agenda
* 10:00 - Noon (6:00pm Western Europe, about 11:00pm India, 2:00am Eastern Australia & Korea) Meeting with NVC regional leaders
o Exploration of spirit and vision for NVC
o Exploration of most important needs concerning the NVC community such as relationships, membership, growth concepts, financial, and other matters
* 12:00 Lunch
* 1:00 Review the morning's call. Possibly establish subcommittees.
* 2:00 Board administration and housekeeping
o Elections of Vice President, Secretary, Treasurer
o Status of by-laws review
o Policies needing review or evaluation?
* 2:15 Status of Admin Team and Leadership Team
* 2:30 Break
* 2:45 Reports from Leadership Team
o Education Services
o Training programs
+ Scheduling over next two years
+ Certification
+ Scholarship Committee, select another board member to be on committee
* 3:30 Information Technology
o Overview briefing about new website
o Other IT infrastructure matters
* 4:10 Office
* 4:20 Communications Coordinator
o Status of implementation of communications policy, including translation of NVC Documents; Board Q/A
o Input to update of roles and responsibilities documents
* 4:50 Global Community Circle
o Purpose statement
o Four project focuses
* 5:30 Check out
* 5:45 Adjourn
Saturday, Nov 15 9:30am - 5:00pm
* 9:30 Check-in
* 9:45 Meeting administration
o Announcements
o Acceptance of agenda
* 10:00am - Noon (6:00pm Western Europe, 2:00am Eastern Australia) Meeting with NVC regional leaders
o Continuation of yesterday's conversation with aim to articulate key decisions about the direction of the NVC community
o Establish strategic plan committee to complete writing of plan and involvement of regional organizations in the planning process
* 12:00 Lunch
* 1:00 Work on any action items that emerge from the morning's conversation - perhaps in subcommittees.
* 4:45 Check-out for day
* 5:00 Adjourn
Sunday, November 16, 2008 9:00am - Noon
* 9:00 Check-in
* 9:15 Meeting administration
o Announcements
o Acceptance of agenda
* 9:20 Review/change/renewal of Board policies that may have expired (See pages Glenda inherited from Jori)
* 9:40 Review of Board roles and focus
* 9:45 Review of open action items from November 2007 and February 2008 in-person meetings in light of strategic planning conversations
o Open action items from Novemer 2007 in-person meeting
+ Action Item: Translation policy and GCC is a priority. Margo to schedule meeting
+ Action Item: Admin. Team to hire or contract with up to two in-house trainers on the education services team
* Action Item: Admin Team to establish hiring committee to hire a grant writer paid on percentage of award basis, approved within budget. Review decision in one year.
* Action Item: Board establishes an Evolution Committee, as noted in Marshall's letter to the board, November 3, 2007.
* Action Item: Margo - to form a committee to review and recommend updates and revisions to the CNVC bylaws and Board policies. To be presented at next in-person Board meeting. Effort to include Ethics Policy and Conflict of Interest Policy.
* Action Item: Margo - Distribute proposed amended bylaws and policies of CNVC to each Board member for review and comment at next in-person meeting.
* Action Item: Margo - add “Schedule of 2009 Board meetings to agenda of next Board teleconference meeting.
* Open action items from February 2008 in-person meeting
o (Admin Team/GCC) Complete development of translation policy.
o Get information from lawyers regarding different areas of media and geographic promotion and copyright.
o Marshall to propose topics/guidelines for Evolution Committee meetings
o Scheduling of Evolution Committee Meetings - First meeting to take place in Europe in July/August time period.
o Communications Committee stay in contact with Marshall during the development of WIGO Project
* 10:30 Break
* 10:45 Review and ajust time line to incooporate new action items and minutes of this meeting
o Timeline developed in last February's in-person meeting
+ Timeline - 1 year
+ Jan - Mar, 2008: Publish new website, hire office manager, Certification restarted? Marshall's Article/WIGOApr
+ Apr-Jun, 2008: Hire Grant Writer, Communication Committee Report, 3 New Board Members Added, Hiring Web Content Mngr., 2nd Staff Trainer hired, First expanded LT Forum, Timeline for WIGO Project
+ Jul - Sep, 2008: Hire Media Coordinator, Hire Public Relations person, Marshall/Valentina in Europe, First Evolution Committee Meeting, Assessor's Training in Europe, Completion of Working WIGO model
+ Oct - Dec, 2008: In person Board Meeting, Website upgrade per Network Input, Start Marshall's Media Initiative (Podcasts, interacting with other communities for NVC education)
+ Timeline - 5 years
o 2009: Bring on Synergy Coordinator, Options for own building defined, Hire 3rd Staff Trainer
o 2010: Building Lease ends (Mid-year), Start Certifying Organizations, First formal alliances with other Peace-making Organizations
o 2011: Peace Center opens
o 2012: CNVC on each populated continent/ de-centralized certification
* 11:15 Wrap-up and check out
o Appreciations
o Celebrations
o Comments on meeting process
* 12:00 Adjourn
PROVIDE FEEDBACK
To provide input or feedback to the Board, please use one of our feedback forms:
- If you want the input you provide to be immediately accessible by other members of our community, please use the form labelled "Public", which is located at
http://spreadsheets.google.com/viewform?key=p6HBFi7KGIunfDcZAl7RIEg .
- If you would like your input to be visible only to the Board, please use the form labelled "Private", which is located at
http://spreadsheets.google.com/viewform?key=p6HBFi7KGIumNAcd-FNDVUA .
Both of these forms are available at any time from the bottom of any page of the CNVC website (www.cnvc.org) by clicking on the link "Provide input/feedback to CNVC Governance Teams".
