Board Agenda & Minutes 11/1-4/07

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Board Agenda & Minutes 11/1-4/07

Thursday, November 1 (Executive session - not open to public)

Friday, November 2 (open session)

Observers
Board 
   * Financial Report (Admin Team)
   * Report on Office (Admin Team)
   * Report on GCC (GCC team leaders)
   * Education Team report, including certification update (Educational Director)
   * Synergy Team report (Synergy team)
   * Report on IT infrastructure improvements (IT team)
   * Empathy groups (all)
Observers
Board

Saturday, November 3 (start 9:00am)

Sunday, November 3 (start 9:00am) 

     EXAMPLES OF POSSIBLE GENERATIVE TOPICS
     * For consideration: Program for NVC Excellence in analogy to Maryland Program for Mediator
       Excellence (John B)
     * Marshal Rosenberg Peace Center
     * What does networking mean? Synergy with other organizations doing social change.


Day 1 - Thursday, 11/01/07 Closed Session

In Attendance:

Board Members: John Wiley (President) , Valentina Rosenberg (Treasurer), Margo Pair (Interim Secretary), Robert Gonzales , Jori Manske, Marshall Rosenberg
Board Member Absent: Stephan
Observers: John Buck (Meeting Facilitator), Jim Manske, Anne Wiley, M.J. Wheeler (note taker)

Discussion

1) Connections critical to be made and are not being made.
2) Some people have more than one role, some as part of the organization and some that are not.

Rosenberg’s as individuals and also CNVC, Manske’s with their own business and CNVC. Needs clear connections to avoid conflict of interest. Past conflict in network. Important to work out details ahead of time to avoid conflict and encourage connections. Contact is critical issue. Wants organization to come to some decision regarding communicating to achieve organizational clarity.

Action Item

Valentina shared informaion: The Law Office of Anne Mccoy, who is working directly with Marshall & Valentina Rosenberg regarding the Pierre issue, recommends continued communication between the Rosenberg’s and CNVC regarding the issue. The Law Office is unable to provide a legal opinion or risk assessment concerning CNVC exposure or advise whether or not to obtain separate counsel. Depending on the nature of interaction which has taken place between CNVC representative(s) and Pierre Pirpont CNVC may need to obtain an attorney separate from the Rosenburg’s to avoid a conflict of interest.

Decision

John Buck to facilitate remainder of Board Meeting.

Check Out

Ajourn 5:45pm

Day 2 – Friday 11/02/07

Present: Marshall, Valentina, Robert, Margo, Stephan, Jori, John Wiley
Observers: John Buck (Facilitator), Jim Manske, Abbey Wells, M.J. Wheeler (note taker)

Review September 25, 2007 . Approved.

Discussions & Reports

Margo: Admin. Team Report

Margo: Office Report

Leadership Team Reports

Jim: Global Community Circle (GCC) Report

Action Items


William (LT): IT Infrastructure Report

Anne: Synergy Team


Action item
Action item: Valentina to send package of notes developed with Barbara Larson regarding synergy Ann.

Education Team Report

Action Item:
Action Item: Admin Team will assure an announcement is made to the network ASAP concerning the certification process re-opening soon.

Existing trainers should review new criteria and see if what they’ve already done will fit new criteria include it in renewal report for this year. If not, they can describe plans for such activities in the coming year.

Action Item:

Board Member Recruiting and Retention

Decision:'Our need for the following type qualifications and expertise in prospective Board Members.

Action Items

Strategic Plan

John Buck: Review Strategic Initiative matrix and projected budget 2008.
Recommend moving forward for 2008 on:

In-house training:

Decision

Board supports the concept of adding in-house trainers to the education services team for two trainers. Decision to be reviewed in one year.

Fundraising:


Decision

Decision

Day 3 – Saturday 11/03/07

Present: Marshall, Valentina, Robert, Margo, Stephan, Jori, John Wiley Observers: John Buck (Facilitator), Jim Manske, Abbey Wells, M.J. Wheeler (note taker), Anne Wiley, Danielle

Discussion

Letter from MBR

In response to a Board request Marshall has written a letter for an evolution plan and evolution plan committee: November 3, 2007. The goal of this Board topic and Marshall's letter below, is to clarify our goal of planning for any changes that might occur in Marshall's role and is not any change being planned. So this will help us to prepare the groundwork in case a change ever is needed.

Dear Board Members and CNVC Community,

I am writing in response to the suggestion that we prepare for how the role I have been playing in our organization will be succeeded when I will no longer be with the organization.

First, I hope that it is clear to all that I have been addressing the question of my evolution from the time I became aware of the power of the process we call Nonviolent Communication. I wanted to be sure that its availability was not dependent on me. Mainly for this reason I created our organization and have been preparing trainers. I believe these efforts have been successful and I can see that the organization can presently survive and sustain itself extremely well without me.

At the same time, I would like us to look at how whatever I am adding of value at present that has not yet been built into the organization be built into it. I can see that one element of this would be for me to have key people spending more time with me when I am on strategically important trips or engaged in other strategically important work. Of course, an important issue is who these people might be. I am thrilled that one of these people is my wife, Valentina Rosenberg. Not only has she been traveling with me and understanding the complexity and problems of our network, but the way I see her living her life in harmony with the consciousness that Nonviolent Communication was created to serve, leaves me feeling very confident in her being part of the team to sustain the process.

I suggest the following. I suggest a committee be formed with the purpose of insuring that whatever I have been offering the organization be left within the organization when I leave. Notice I haven’t put this in terms of who will succeed me. I can imagine that the position I have been fulfilling might no longer be necessary or could be done by breaking it up into parts that different people could play, etc. To repeat I am suggesting that the committee’s task would be to assure that I am leaving the organization with that which would be of value to the organization.

The membership of this committee would be very important to me and I would like to select them. My choice would be the following: Valentina Rosenberg, John Kinyon, Barbara Larson, Robert Gonzales, Margo Pair, Klaus Karstadt, Katherine Singer, Andy Basu, and Lucy Leu. Ican imagine this committee meeting with me periodically, perhaps twice a year for the next three years.

I would appreciate your feedback to my suggestion for a committee to determine evolution issues. If you are in harmony with the suggestion, I would also appreciate your feedback about my suggested membership on the committee.

Warmly,

Marshall Rosenberg

Decision

In response to the Board’s request, the Board establishes an Evolution Committee. Per the attached letter, prepared by Marshall Rosenberg for the purpose of insuring the qualities Marshall provides the organization be left within the organization when he leaves. The Evolution Committee will make suggestions and recommendations to the Board. The Evolution Commitee and will provide a report after each meeting to the Board. Proposed committee members would be Marshall Rosenberg, Valentina Rosenberg, John Kinyon, Barbara Larson, Margo Pair, Klaus Karstadt, Katherine Singer, Andy Basu, Lucy Leu, and Robert Gonzales. Committee members proposed term will be three years. Details of operations and funding of the committee to be determined at a future time.


Leadership Team (LT) role clarification and discussion

Specify who meets. Routine exchanges heads of committees. Circle meetings w/reps from committees.

Discussion tabled until after Communication Committee presents.

Communications Committee Report

Identified Needs:

Decision

All meetings must document in their minutes the following questions which have been asked at the end of the meeting.

1.What do we communicate – information (ask and/or tell), decisions (observations & needs met?), feedback requests
2.How do we communicate it?
3.Who do I communicate it to?

Admin Team (AT) to communicate this decision to all coordinators live conversation.
Communications Committee to evaluate this decision in 2 months and report to the Board


Continuation of Leadership Team (LT) discussion:


Decision

1.Have LT forum every month attended by AT and LT coordinators.
2.Have Expanded LT forum every 3 months attended by AT, LT coordinators, and a 2nd person nominated from each LT team.

Margo to set forum schedule and communicate schedule to circles and teams.
Review this decision in 6 months.

Election of Board Officers - President, Vice-President, Secretary

Terms for one year


Decision

President – Robert Gonzales

Decision

Vice-President – John Wiley

Decision

Secretary - Margo Pair

Decision

Board approves hiring of a full charge bookkeeper, salary plus benefits.

Misc. Discussion Topics

Margo: Clarification of budget item for expenses to Board members to attend board meetings. Policy establishes annual funds in support of in-person Board meeting is still in effect.

Discussion

Update CNVC Policy regarding frequency and means of Board Meetings.

Decision

Paragraph 1.F.3. of CNVC Board Policy is amended to say: ”The CNVC Board will meet at least every three months, ideally every month, by teleconference or other means as deemed appropriate. CNVC encourages in-person Board Meetings to support connection and quality of decision-making, frequency and duration of such meetings to be determined by the Board as considered appropriate in a given year.

Discussion

Margo: Review and revision of bylaws and policies of CNVC Board is needed. Were last updated in 2003. Also, an updated ethics and conflict of interest policy should be adopted by the Board would be helpful to this organization and the network. Transparency makes sure Board has all information to make recommendations and informed decisions as needed.

Decision

Margo to form a committee to review and recommend updates and revisions to the CNVC bylaws and Board policies. To be presented at next in-person Board meeting. Effort to include Ethics Policy and Conflict of Interest Policy.

Action item: Distrubute proposed amended bylaws and policies of CNVC to each Board member for review and comment at next in-person meeting.

Discussion

Margo: Board policy requiring CNVC to keep a minimum of six months operating expense saved as assets liquid. Currently we are easily conforming to those policies.

Concerned with need to reinvest matured CDs. Also need to update name on account as well as designate who can give instructions regarding investments.

Action Item: Remove Gary Baran from existing accounts and reinvest funds as deemed appropriate by Treasurer. Establish accounts by Board position rather than an individual name.

Discussion


Action Item: Margo to form a committee (Board members and others) to assist in the development of New Board Member Recruitment and Orientation package.

Check-out

Margo: Thrilled, encouraged by the way things flowed today
Marshall: Relief.
Valentina: Hopeful. Relief. Gratitude
Robert: Relief. Relaxation into alignment between all of us. Celebrating clarity. Scared about time commitment. Excitement. Hope. Inspiration.
Jim: Tired. Pleasantly surprised. Encouraged.
Jori: Exhausted.
Stephan: Thrilled by progress we’ve made.
Danielle: Excited
M.J.: Excited.
John B: Tired. Worried about time restrictions for rest of meeting.
John & Anne Wiley sang the song "It's You I Like" © 1971 Fred M. Rogers

Day 4 - Sunday 11/04/07

Present: Marshall, Valentina, Robert, Margo, Stephan, Jori, John Wiley
Observers: John Buck (Facilitator), Jim Manske, Abbey Wells, M.J. Wheeler (note taker), Anne Wiley, William, Danielle

Action Item: Margo add “Schedule of 2009 Board meetings to agenda of next Board teleconference meeting.

Discussions

Robert read draft letter he proposes to send to communicate message to CNVC community to offer quick summary of highlights from meeting. Address communication structure and continuing evolutionary process.

Action Item: Robert to email draft letter to Board Members for review and discussion.

Discussion

Decision

Discussion

Reviewed material on the Maryland Program for Mediator Excellence (MPME) presented by John Buck to give Board an example of “generative thinking” – that is, exploring new ideas and perspectives. CNVC might want to adoptan approach similar to the MPME for promoting excellence among NVC practioners, whether or not certified. John recommended more time for generative thinking in future Board meetings.

Discussion

Decision

Agreed to hiring a Media Coordinator to the 2008 budget.

Check out

Stephan, thrilled, energy regarding possibilities, excitement.
John Wiley, peaceful, calm, serene.
John B, sadness, enjoyed assisting with process,
Abbey, eager to contribute, overwhelmed
M.J., thankful,
Anne, happy, growth and inspiration
Marshall, grateful to John B.,
Valentina, happy, delighted with progress, grateful,
Robert, excitement, fear and concern, mobilized where to focus passionate energy and needs for connection to family, sense of trust lets fear relax, gratitude, feeling you get right before you jump on a roller coaster
Jim, gratitude, uneasiness about what’s left unfinished,
Jori, gratitude, anxiety
Danielle, glad
William, good, enjoyed connections, happy to be a part of this
Margo, clear, excited,

Action Item Summery

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