CNVC Office Manager Position

March 2008

We have an immediate opening in an established non-profit organization for an experienced Office Manager who is highly skilled in human resources, financial administration, and overall office management, and desiring to work with a staff community dedicated to the values of compassion, service, and interdependence.

The job entails working in a team environment supporting daily operations by co-developing various department procedures and monitoring office workflow. Position provides administrative support to Administrative Team. If you are a dynamic, creative, organized person who loves the challenge of working with people, tracking and prioritizing lots of tasks and staying focused and productive, this may be the job for you.

Human Resources:

• Overseeing creation of staff schedules and sees that they are working for all
• Working conjointly with Administrative Director (AD) to create office policies
• Maintaining office procedures manual (in consultation with relevant department heads and AD)
• Coordinating staff health and dental insurance coverage, including international medical and dental coverage
• Reviewing employee payroll and expense reports
• Actively involved in weekly staff meetings; tracks and monitors action items; facilitates as needed.
• Keeping employee file information up to date and update payroll system
• Volunteer development and support

Financial:

• Provide backup to bookkeeper responsibilities
• Printing daily bank reports for bookkeeper
• Support various departments in developing annual budgets
• Coordinating insurance for CNVC (liability, D&O, etc.)

Maintenance of office:

• Overseeing office security, distributes keys and keeps records of that
• Overseeing effective system for company record-keeping
• Maintaining passwords lists: employee's, equipment, administrative passwords
• Administering QuickBooks and mail-list accuracy in conjunction with IT Leader (includes merging duplicates in QB, runs reports as needed, etc.)
• First point of contact on IT and telephone equipment issues and software application in daily operations. Collaborates with IT department.
• Responsible for office equipment setup, and maintenance
• Sending out notices when CNVC will be closed for holidays, other special occasions, or emergencies
• Overseeing maintenance outgoing voicemail message for CNVC general mailbox

Job Skills:

• Excellent written and verbal communication skills
• Time and project management productivity expertise
• Team building and cooperation
• Personnel management with knowledge of labor laws
• Review and understand financial reports
• IT and telephone equipment operations
• Internet knowledge
• Microsoft office: Excel and Word
• Quickbooks