CNVC Office Manager Position

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March 2008

We have an immediate opening in an established non-profit organization for an experienced Office Manager who is highly skilled in human resources, financial administration, and overall office management, and desiring to work with a staff community dedicated to the values of compassion, service, and interdependence.

The job entails working in a team environment supporting daily operations by co-developing various department procedures and monitoring office workflow. Position provides administrative support to Administrative Team. If you are a dynamic, creative, organized person who loves the challenge of working with people, tracking and prioritizing lots of tasks and staying focused and productive, this may be the job for you.

Human Resources:

  • Overseeing creation of staff schedules and sees that they are working for all
  • Working conjointly with Administrative Director (AD) to create office policies
  • Maintaining office procedures manual (in consultation with relevant department heads and AD)
  • Coordinating staff health and dental insurance coverage, including international medical and dental coverage
  • Reviewing employee payroll and expense reports
  • Actively involved in weekly staff meetings; tracks and monitors action items; facilitates as needed.
  • Keeping employee file information up to date and update payroll system
  • Volunteer development and support


  • Provide backup to bookkeeper responsibilities
  • Printing daily bank reports for bookkeeper
  • Support various departments in developing annual budgets
  • Coordinating insurance for CNVC (liability, D&O, etc.)

Maintenance of office:

  • Overseeing office security, distributes keys and keeps records of that
  • Overseeing effective system for company record-keeping
  • Maintaining passwords lists: employee's, equipment, administrative passwords
  • Administering QuickBooks and mail-list accuracy in conjunction with IT Leader (includes merging duplicates in QB, runs reports as needed, etc.)
  • First point of contact on IT and telephone equipment issues and software application in daily operations. Collaborates with IT department.
  • Responsible for office equipment setup, and maintenance
  • Sending out notices when CNVC will be closed for holidays, other special occasions, or emergencies
  • Overseeing maintenance outgoing voicemail message for CNVC general mailbox

Job Skills:

  • Excellent written and verbal communication skills
  • Time and project management productivity expertise
  • Team building and cooperation
  • Personnel management with knowledge of labor laws
  • Review and understand financial reports
  • IT and telephone equipment operations
  • Internet knowledge
  • Microsoft office: Excel and Word
  • Quickbooks