Difference between revisions of "CNVC Office Manager Position"

Revision as of 17:18, 12 March 2008

We have an immediate opening in an established non-profit organization for an experienced Office Manager who is highly skilled in human resources, financial administration, and overall office management, and desiring to work with a staff community dedicated to the values of compassion, service, and interdependence.

The job entails working in a team environment supporting daily operations by co-developing various department procedures and monitoring office workflow. Position provides administrative support to Administrative Team. If you are a dynamic, creative, organized person who loves the challenge of working with people, tracking and prioritizing lots of tasks and staying focused and productive, this may be the job for you. Human Resources: Overseeing creation of staff schedules and sees that they are working for all Working conjointly with Administrative Director (AD) to create office policies Maintaining office procedures manual (in consultation with relevant department heads and AD) Coordinating staff health and dental insurance coverage, including international medical and dental coverage Reviewing employee payroll and expense reports Actively involved in weekly staff meetings; tracks and monitors action items; facilitates as needed. Keeping employee file information up to date and update payroll system Volunteer development and support Financial: Provide backup to bookkeeper responsibilities Printing daily bank reports for bookkeeper Support various departments in developing annual budgets Coordinating insurance for CNVC (liability, D&O, etc.) Maintenance of office: Overseeing office security, distributes keys and keeps records of that Overseeing effective system for company record-keeping Maintaining passwords lists: employee's, equipment, administrative passwords Administering QuickBooks and mail-list accuracy in conjunction with IT Leader (includes merging duplicates in QB, runs reports as needed, etc.) First point of contact on IT and telephone equipment issues and software application in daily operations. Collaborates with IT department. Responsible for office equipment setup, and maintenance. Sending out notices when CNVC will be closed for holidays, other special occasions, or emergencies Overseeing maintenance outgoing voicemail message for CNVC general mailbox Job Skills: Excellent written and verbal communication skills Time and project management productivity expertise Team building and cooperation Personnel management with knowledge of labor laws Review and understand financial reports IT and telephone equipment operations Internet knowledge Microsoft office: Excel and Word Quickbooks

Office Manager March 2008