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Office Manager
Immediate opening in an established (30 years) non-profit organization for an experienced Office Manager who is highly skilled in human resources, financial administration, and overall office management, and desiring to work with a staff community dedicated to the values of compassion, service, and interdependence.
Current office is in Los Angeles, moving to Albuquerque, N.M. Position would include assisting in the move, and filling (with hiring committee) new positions. This is an exciting opportunity for a dynamic and experienced Office Manager, preferably with non-profit experience.
Applications due by March 19. For more detail, see
Send resume and letter of interest (preferably in pdf format) to
- officemanager@cnvc.org
New Long Version
Position: Office Manager
The Center for NonViolent Communication (CNVC) is a global non-profit organization dedicated to promoting positive change for individuals, organizations, and society. www.cnvc.org
Position Summary:
CNVC is currently seeking an Office Manager to ensure effective operation of its staff, and to provide supportive liaison with management. The current office is in Los Angeles, and is moving to Albuquerque, N.M. This position would include assisting in the move, and filling (with hiring committee) new positions. This is an exciting opportunity for a dynamic and experienced Office Manager. The Office Manager oversees daily operation of the office, establishing procedures, providing administrative support to leadership, ensuring employment policies are maintained, establishing work priorities, and managing staff. The position requires 3 to 5 years of experience in a similar position as an administrator, office manager or executive assistant, preferably with non-profit experience.
Human Resources:
- Supervise office accounting, small bookstore, receptionist, trainer
certification and workshop administrative support, donation processing and database maintenance (with IT support)
- Make recommendations for hiring, firing, performance evaluation, training, and work allocation of office staff, and helping resolve problems between/among staff
- Oversee creation and administration of staff schedules
- Work conjointly with management to create office policies
- Maintain office procedures manual, in consultation with relevant department heads and management
- Coordinate staff health and dental insurance coverage, including international medical and dental coverage
- Review and approve employee payroll, expense reports, and payroll advances
- Coordinate staff reviews with with management (in accordance with policies in personnel manual) including providing salary history of staff for such reviews
- Attend weekly staff meetings; track and monitor action items; facilitate as needed.
- Keep and update employee information
- Manage Volunteer development and support
Financial:
- Oversee functioning of Accounting and provide guidance
- Print daily bank reports for bookkeeper
- Sign routine checks and co-sign checks over $3000
- Administer annual budget
- Manage outside audit (in collaboration with outside financial support)
- Administer system for online banking
- Arrange for wire transfers
- Coordinate insurance for CNVC
Maintenance of office:
- Oversee office security, distributes keys and keeps security records
- Oversee beauty and order of the office
- Oversee effective system for company record-keeping
- Maintain passwords lists: employee's, equipment, administrative passwords
- Maintain inventory of office supplies and assures equipment is functioning
- Administer QuickBooks and mail-list accuracy in conjunction with IT Leader
- Track and announce holidays, other special occasions, or emergencies
- Manage and track voicemail messaging system
Job Skills:
- Team building and cooperation.
- Personnel management.
- Ability to delegate, track, and speak up when aims are not being served.
- Non-profit experience.
- Review and understand financial reports.
- Internet knowledge.
- Microsoft office: Excel, Word and Quickbooks.
- Salary: open to negotiation
- Applications due by March 19.
- Send resume and letter of interest (preferably in pdf format) to officemanager@cnvc.org
Anne's First draft of the ad:
Immediate opening in an established (30 years) non-profit organization for an experienced Office Manager who is highly skilled in human resources, financial administration, and overall office management, and desiring to work with a staff community dedicated to the values of compassion, service, and interdependence.
Current office is in Los Angeles, moving to Albuquerque, N.M. Position would include assisting in the move, and filling (with hiring committee) new positions. This is an exciting opportunity for a dynamic and experienced Office Manager, preferably with non-profit experience.
- Applications due by March 19.
- For more detail, see http://en.nvcwiki.com/index.php/AD
- Send resume and letter of interest (preferably in pdf format) to officemanager@cnvc.org
First Longer Version
Note: This will be re-titled when in final form.
Position: Office Manager
- ENSURE EFFECTIVE OFFICE OPERATION OF INTERNATIONAL NON-PROFIT ORGANIZATION.
- Provide Liaison with management staff.
Human Resources:
- Supervising OFFICE accounting, SMALL bookstore, receptionist, trainer certification and workshop administrative support, donation processing and database maintenance.
- Making recommendations for hiring, firing, performance evaluation, training, and work allocation of office staff, and helping resolve problems between/among staff.
- Overseeing creation AND ADMINISTRATION of staff schedules.
- Working conjointly WITH MANAGEMENT to create office policies.
- Maintaining office procedures manual (in consultation with relevant department heads and management).
- Coordinating staff health and dental insurance coverage, including international medical and dental coverage.
- Reviewing and approving employee payroll and expense reports.
- Approving payroll advances.
- Coordinating staff reviews with WITH MANAGEMENT (in accordance with policies in personnel manual) including providing salary history of staff for such reviews.
- Attending weekly staff meetings; tracks and monitors action items; facilitates as needed.
- Keeping employee information (employment & address information) up to date in QuickBooks.
- Volunteer development and support.
Financial:
- Overseeing functioning of Accounting and providing guidance.
- Printing daily bank reports for bookkeeper.
- Signing routine checks and co-signs checks over $3000.
- Administering annual budget.
- Managing outside audit (in collaboration with outside financial support), ensuring that our audits are promptly finished in order to comply with CA and NM non-profit law.
- Administering system for online banking.
- Arranging for wire transfers.
- Coordinating insurance for CNVC (liability, D&O, etc.).
Maintenance of office:
- Overseeing office security, distributes keys and keeps records of that.
- Overseeing beauty and order of the office, including the periodical cleaning of the office.
- Overseeing effective system for company record-keeping.
- Maintaining passwords lists: employee's, equipment, administrative passwords.
- Maintaining inventory of office supplies and assures equipment is functioning.
- Administering QuickBooks and mail-list accuracy in conjunction with IT Leader (includes merging duplicates in QB, runs reports as needed, etc.).
- Sending out notices when CNVC will be closed for holidays, other special occasions, or emergencies.
- Recording and maintaining outgoing voicemail message for CNVC general mailbox.
Job Skills:
- Team building and cooperation.
- Personnel management.
- Ability to delegate, track, and to speak up when aims are not being served.
- Non-profit experience.
- Review and understand financial reports.
- Internet knowledge.
- Microsoft office: Excel and Word.
- Quickbooks.
Anne's original notes
I offer this version below as a scratchpad where I note my suggestions or comments, mostly in CAPS - in case you wonder why I made the suggestions I did or why I cut something. No need to read this unless you want to see original and my comments that led to my making changes. ≈
- MY COMMENTS RE Human Resources, in CAPS or with ????????:
- Supervising accounting department??DOES 'department' MAKE IT SOUND TOO BIG, 1-person bookstore??RATHER THAN "BOOKSTORE" WHICH SOUNDS HUGE, receptionist, trainer certification and workshop administrative support, donation processing and database maintenance
- Supervising typically includes I SUGGEST TAKING OFF THE FIRST WORDS (Supervising typically includes )AND JUST START WITH:Making recommendations for hiring, firing, performance evaluation, training, and work allocation of office staff, and helping resolve problems between/among staff
- Overseeing creation AND ADMINISTRATION (I'M SUGGESTING ADDING "AND ADMINISTRATION" of staff schedules (((and sees that they are working for all - I WOULD DELETE THIS PART, TOO VAGUE)))
- Working conjointly ((((with ED??)) to create office policies
- Maintaining office procedures manual (in consultation with relevant department heads and ED??????)
- Coordinating staff health and dental insurance coverage, including Marshall's I WOULD LEAVE OUT MARSHALL'S NAME international medical and dental coverage
- Reviewing and approving employee payroll and expense reports
- Approving payroll advances
- Coordinating staff reviews with ED ???????? (in accordance with policies in personnel manual) including providing salary history of staff for such reviews
- Attending weekly staff meetings; tracks and monitors action items; facilitates as needed.
- Keeping employee information (employment & address information) up to date in QuickBooks
- Volunteer development and support
