CNVC LT

Welcome to the CNVC GCC section of NVCwiki. The goal of this area is to enable CNVC GCC (formerly referred to as CNVC Board) members and others they might select, to edit official documents. It is our hope that two needs may be met in this way. First, the CNVC GCC will be able to collaborate on the creation of official documents by using this wiki interface. Second, anyone interested in better understanding CNVC decisions will be able to watch the documents evolve and add their own comments and suggestions in the Public Comment areas. Having GCC documents on wiki and implementing Sociocracy in meetings and GCC member selection are two strategies for improving communication and collaboration within the global NVC community.

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Draft Minutes - October Conference Call

CNVC Board/ GCC Minutes October 12th, 2006

Attendance: CNVC Board: John Wiley (President, facilitator), Jori Manske (ED), , Stefan Wisbauer (Vice-President/ Secretary), Katherine Singer (Treasurer), Valentine Rosenberg, Monica Rue (Eastern-European Rep), Danielle Beenders (minute taker and CNVC staff rep) GCC: Liz Gay (Asia Pacific Circle Rep), Jeff Brown (ENACC Rep), Kirsten Kristensen (Scandinavian/ Baltic Rep)

Guest: Marshall Rosenberg

Observers: John Buck(Oregon, US), Meta Hough (Minnesota, US), Pierre Marie (Paris, France), Rita Herzog (Ohio, USA) Jim Manske (California, USA), Glenda Mattinson (Toronto, Canada), Jacob (New Mexico, USA), Diana Young (California, USA)

> Approval of of previous minutes

> Approval of Agenda items

> Next meeting is the in person meeting in Atlanta from October 22-24, 2006. Next phone meeting: Wednesday, November 15, 2006.

Noted:

> The Eastern European circle will not be able to send a rep to the Atlanta meeting due to a combination of visa issues and other local commitments.

> The proposed invitation to Marshall to join the GCC was postponed for discussion at the face-to-face meeting

> Comments on the proposed agenda for the face-to-face meeting were gathered. It will be evolved

Decisions:

> GCC to make 2 hours time on day 1 to listen to Marshall and Valentina presenting their proposed plan for redefining the relationship with Marshall

> GCC welcomes Kirsten Kristensen as the Scandinavian / Baltic Rep till March 2007.

> A GCC Rep can propose to send a representative proxy from their circle to represent them at face-to-face meetings

> The GCC will be available for 15 min from 7-7:15pm on the first and second day of the GCC meeting to listen to observers. There will be a sign-up sheet for this purpose.

Closing round:

Pierre: thankful for all the efforts. Sad that there is no French rep and that he could not hear Liz very well.

Glenda: I am feeling excited and scared around the proposal of Marshall & Valentina. I like to see him involved in decision making. I am grateful we can all listen in on these meetings.

John Buck: it may have been good to have asked to go around asking for a solution on the project topic. Speak a little slower, so others (non English speaking) can follow. Is there anyone leaving on the evening of 25th?

Katherine: thank you for facilitating, look forward to seeing you all.

Kirsten: I feel grateful for the efforts to stay connected. I am mourning I can not be in Atlanta with you.

Stefan: I felt a little frustrated at the end that we talked 30mins about giving someone 15 mins on the agenda but overall very satisfied. I look forward to seeing you all.

Liz: I had fun, I appreciate all the efforts. I am happy to have spent the time on the project discussion.

Jeff: I am excited to meet you all and that we now have Kirsten in our midst since we now have another region represented in the GCC. Frustrated about the project discussion and wished John Buck would have stepped in with his suggestion earlier.

Danielle: I am excited to meet you all. Concerned we will not have time in Atlanta to go in dept on some of the agenda points.

Jori: savoring and glad to have been here. I am concerned for Liz on getting to “the Mountain.”

John Wiley: I am feeling warm, appreciative and sad. I grieve that my facilitation did not go that well. I learned more about sociocracy. Appreciate all the contributions. Thank you.

PLEASE SEND COMMENTS TO STEFAN.WISBAUER@GMAIL.COM OR POST FOR VIEWING HERE

Proposed Agenda - October Conference Call

12 October, 8am US PDT / 5pm CET / 1500 Universal Time or GMT

Celebrations

• 1500 Check-in with celebrating our organization. What are we doing that is working?

For meaning, connection, and inspiration. (15 min)

Consent agenda

• 1515 Marshall Rosenberg is invited to re-join the GCC as a full member for six months (Through April 2007). Rationale: recognizes his significant role in CNVC, ensures that his perspective is clearly understood in dialog, complements Valentina's GCC membership, and contributes to open communication within the organization. (John Wiley 5 min.)

Regular Agenda

• 1520 Update on Eastern Europe's intention to participate in Conference. (Monica 10 min.)
• 1530 Update on S/NB nomination of Kirsten Kristensen to GCC. (Jori, Kirsten, and/or Lars Granskog 15 min.)
• 1545 Update on transformation of Marshall's role, Q&A. (Valentina/Marshall 10 min.)
• 1555 Requested initial format for all GCC agenda proposals: (John Wiley 5 min.)

• Proposals include rationale, time estimate, and rationale.
• Proposals focus on general governance issues rather than specifics.
• Proposals indicate who will be presenting the proposal.
• Person presenting a proposal circulates relevant information before the meeting and gathers comments to include in the presentation.

• 1600 The Mountain (near Atlanta) Conference formal meeting Schedule & Agenda (John Wiley 40 min):

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   Draft Conference Schedule

• 7-8:15am Breakfast is served.
• 9am-noon - Session 1 (3 hrs.), includes 30 minutes for checkin, networking & empathy groups.
• 10:30am Break 15 min.
• 12:30-1:15 Lunch is served.
• 2pm-5pm - Session 2 (3 hrs.), includes 30 minutes for networking & empathy groups.
• 3:30pm Break 15 min.
• 6-6:45 Dinner is served.
• 7pm-9:30pm - optional night session (2.5 hrs.), w/30 minutes for networking & empathy groups.
• 8:15pm Break 15 min.

Note: Liz' suggestion of Connection/Networking times within schedule for connecting with individuals and small groups and/or ad hoc subcommittee meetings has been formally incorporated in this schedule, and additional informal time will be available before/during/after meals. Total time available if evening sessions are held is 7-3/4 hours daily in formal meetings.

   Draft Conference Agenda

Note: general informational items have been suggested for the first day, in order to gain an overview of major factors likely to strongly affect the first few days of meetings. Subsequent days are deliberately left more vague in both time and topics. Time allocations are in Italics. Request: Please consider making changes or proposals for agenda items via the GCC list and wiki in advance of the meeting.

   DAY 1 - Sun. 10/22

   Session 1

• Check-in - (all 1/4 hour).
• Financial report - (Jori 1/4 hour).
• Report and discussion on transformation of Marshall's role - (Marshall & Valentina 1/2 hour).
• Initial report and discussion of Organizational and Leadership Review - (Stefan 1/2 hour).
• BREAK 1/4 hour
• Empathy groups of three - (all 1/4 hour).
• Report and discussion of IT Committee dynamic website plan - (John Wiley 1/2 hour).
• Report and discussion of Sociocratic Circles and their relationship with CNVC - (Liz 1/2 hour).
• Empathy groups of three - (all 1/4 hour).

   Session 2

• Check-in - (all 1/4 hour).
• Empathy groups of three - (all 1/4 hour).
• Report and discussion of CNVC projects - (Jori 3/4 hour).
• Empathy groups of three - (all 1/4 hour).
• BREAK 1/4 hour
• Empathy groups of three - (all 1/4 hour).
• Budgeting priorities, including governance (Jori 3/4 hour).
• Agenda planning - (John Wiley 1/4 hour).
• Check-out - (all 1/4 hour).

   Session 3

• Empathy circles, networking, cleanup of leftover items from today, nothing new.

   DAY 2 - Mon. 10/23

   Session 1

• Check-in - (all 1/4 hour).
• Empathy groups of three - (all 1/4 hour).
• Further discussion on transformation of Marshall's role - (Marshall & Valentina 3/4 hour).
• Empathy groups of three - (all 1/4 hour).
• BREAK 1/4 hour
• Review of the Aim of CNVC (Katherine 1/4 hour).
• Leadership and governance priorities (Jori 1/2 hour).
• Further report and discussion of Organizational and Leadership Review - (Stefan 1/4 hour).
• Empathy groups of three - (all 1/4 hour).

   Session 2

• Check-in - (all 1/4 hour).
• Review of Sociocracy's role in CNVC. (John Wiley 1/4 hour).
• Review of the GCC Proposal, consider change(s) - (Liz & Stefan 3/4 hour).
• Empathy groups of three - (all 1/4 hour).
• BREAK 1/4 hour
• Further discussion on transformation of Marshall's role - (Marshall & Valentina 3/4 hour).
• Further report and discussion of Organizational and Leadership Review - (Stefan 1/2 hour).

   Session 3

• Empathy circles, networking, cleanup of leftover items from today, nothing new.

   Other Potential Conference Agenda Items

Note: Above agenda items may be revisited in subsequent Sessions as the conference develops, and the following items will be integrated with items discussed during this phone meeting and scheduled for remaining conference Sessions. A final proposed agenda will be circulated via email and on the wiki before the conference.

• Monday, Oct. 23 10am ET call with Certification Candidates group (Jeff)
• Monday, Oct. 23 8:30pm ET call with other international Certification Candidates (John)
• Tuesday, Oct. 24 8:30am PT call with Information Technology Committee (John)
• Two "phone-in" times on Wednesday to engage NVC groups (Circles, regions, etc.) in dialog with the GCC. 9am and 8:30pm ET suggested so as to facilitate ease for both Conference attendees and international participants (John)
• 9am and 8:30pm ET calls on Thursday to engage Certified Trainers in dialog with the GCC.
• Revision of the Board Governance Policies (Liz)
  • Establish a strategy to revise the current Board Governance Policies
  • Establish a timeline for the publication of revisions
• Requests from S&EA/O that may or may not require GCC attention:
  • That CNVC appoints a ‘Regional Coordinator’ chosen by us with authority to use CNVC-conferred title in correspondence. (Rationale: moves S&EA/O towards a goal of establishing a more powerful regional identity, allowing contributing countries to develop national identities thereafter. Provides S&EA/O with credibility in its negotiations with funding bodies.) (Liz)
  • That an agreement made between Jori and its members that allows inclusion of a representative elected by us in any scholarship committee that is considering applications for IITs scheduled to take place in our region be documented (in order to avoid confusion in the event CNVC's leadership configuration might change). Also, we might like to notice this agreement being extended to include scholarship committee deliberations around Special Sessions. (Rationale: supports our execution of a regional development strategy that includes participation by key players learning opportunities for key players.) (Liz)
  • Inclusion of one or more trainers chosen by us at IITs taking place in our region, starting with Bali 2007. (Rationale: cements regional relationships and allows follow-through to happen.) (Liz)
• Sociocratic agenda planning process: (John Wiley)
  • What are the factors and steps for creating an agenda?
  • How to formulate proposals and consent agenda items.

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Check Out

• 1640 Observer comments and check out (15 min.)

Comments might include:

What did you like?

How would you have liked it to be different?

Anything else?

• 1655 GCC member check out (5 min.)

OBSERVER REQUEST

We ask non-GCC members to reserve any comments until the time we have set aside for Observer feedback (up to 15 minutes toward the end of the meeting) when we will have direct discussion with observers and others in attendance who have honored us with their presence. We may also include other times for feedback, as our need for that arises and when there is sufficient time to listen to and address those comments.

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Documents from 2004 Board Meetings

GCC Documents from Prior Meetings

Minutes September 2006 GCC Meeting

September 2006 GCC Meeting Minutes

GCC Agenda - September 2006 Meeting

Click here to view and edit (protected) the GCC Agenda - September 2006 Meeting.

Minutes August 2006 GCC Meeting

August 2006 GCC Meeting Minutes

GCC Agenda - August 2006 Meeting

Click here to view and edit (protected) the GCC Agenda - August 2006 Meeting.

Minutes July 2006 Board Meeting

July 2006 Board Meeting Minutes

Board Agenda - July 2006 Meeting

Click here to view and edit (protected) the Board Agenda - July 2006 Meeting.

Board Agenda - June 2006 Meeting

Click here to view and edit (protected) the June 2006 Agenda.

Board Agenda - May 2006 Meeting

Click here to view and edit (protected) the May 2006 Agenda.

Board Meeting Agenda Process Proposal

Click here to view and edit (protected) the Board Meeting Agenda Process proposal.

Board Policies

Click here to view and edit (protected) the Board Policies.

GCC Draft Proposal

This is a working document adopted by the CNVC Board May 2006 to create a global leadership group that is inclusive, responsive to, and representative of the entire global NVC community (for example by including sociocratically selected members) and linked into the CNVC board in a manner that allows for effective overall cooperation. The Global Coordinating Council (GCC) will include members nominated by councils of people from large geographic areas and populations made up of representatives of smaller more localized organizations and will thus provide linking of our community at the local level and to the global level providing the connections that can support our perspective and growth.

Click the dollowing links to view and edit (protected)

• The GCC Draft Proposal
• An Update on GCC Proposal (updated 18 August 2006)
• An Update on implementation of Sociocracy (posted 10 June 2006)

Criteria For CEO Selection

A draft outline of characteristics offered for consideration in generating a List of Criteria for selection of a CEO for CNVC.

Click here to view and edit (protected) the Criteria For CEO Selection.

Leadership & the NVC Mission

A draft for discussion purposes to assist members in the GCC in their dialogue around possible leadership configurations.

Click here to view and edit (open space) the Leadership & the NVC Mission document.

CNVC IT Committee

Click here to visit the CNVC Information Technology (IT) page on NVCwiki.

Sustainable Leadership Arrangements - Short Briefing & Process Update

Leading / Serving The Way

Short summary of joint reflections on leadership and strategy

The NVC network is looking to create a sustainable and effective leadership configuration. After Gary Baran left his ED role, Jori Manske has been Interim ED and, while Jori has been serving the organization well, she also wants clarity as to the long-term arrangements as do we all.

Stefan Wisbauer has been asked to lead a process of reflection and implementation to move us towards a more permanent leadership configuration.

Stefan has sought to clarify some key aspects of strategy going forward and outline options for leadership could be configured. This document is a brief summary of both those aspects and is intended to align the GCC and network in terms of outlook for the transition to a permanent configuration and inform any candidates for roles within this configuration.

Spirit

The joint explorations have made clear CNVC wants to embrace a leadership philosophy that embraces the underlying consciousness of its work, creates leaders throughout the organization rather than manages top-down but also as brings structure and clear responsibilities where that is beneficial.

Assumptions

Before we get to these two key components (strategy & leadership configuration), we have made some pragmatic assumptions for giving a manageable scope to the exercise and bring more focus to the open questions, the assumptions made are as follows:

Presence: It is desirable for the NVC movement to maintain a US registered charity (amongst other things as a strategy for being able to process donations)

Identifiable leadership: Any part of the global network with multiple employees in one location will benefit from a person or team taking responsibility for its functioning

Connection to governance: Any such person or team would be linked into future global governance structure(s)

Activities: We will continue to organize NVC training (amongst other thing) for the foreseeable future

Strategy

In terms of strategy, while they may be reviewed in executional strategy or other aspects, we saw some areas of activity continuing as a ‘given’ for future leadership to continue guiding:

Training Provision: NVC will continue to organize IITs and other forms of NVC trainings, specifically larger trainings happening in locations around the world

Training Certification: the process of initial and ongoing certification of NVC trainers

Materials Provision: NVC will offer and see to distribution of NVC materials being available through agreements as with Puddle Dancer

Network Support Provision: being available to the network and those outside in connecting with those with the right expertise, similar interests etc. as per the requests received or needs identified

Other areas seemed less clear at the outset but the intention to address the following areas under the new leadership arrangement were expressed:

Projects: finding more efficient ways of supporting projects globally. Rather than relying on surplus training revenue, in addition to existing fundraising efforts, by turning to third-party fundraising (foundations etc.) for larger projects and leveraging the global network for the delivery of such projects. This can comprise both central fundraising with foundations / corporates etc. as well as supporting the network in such efforts by providing documentation of successful efforts, an institutional backing where beneficial, coaching etc. It will require building stronger capabilities in this area into the office and a leader with the right network / experience would be an effective strategy for kick-starting growth in this area.

Services: more clearly outline and systematically market/build other service offerings alongside training to the outside world, this is likely to include Mediation, but may also include Coaching or Consulting (e.g. on feedback/evaluation systems, strategy, organizational development, ...) services. The idea is to have a clearly defined offering such that also larger clients can be reached than trainers may on average do with ease on their own. Execution would happen through the network and value sharing principles etc. may be agreed per project.

Platform Provision: building effective online and other platforms for connection. CNVC makes a natural host for such applications to serve the entire network. Platforms can take the shape of online communities with

Leadership Configuration

It has become clear that a ‘team approach’ to leadership is the favored model of most members of the group. The GCC will aim to define more closely what this could look like in its October meeting.

Initial thoughts are that the team could comprise a CEO/ED, between 1 and 3 employee members (i.e. ‘senior management roles’), possibly 1 or 2 GCC members if they are willing to dedicate sufficient time and specialist members as needed (e.g. if a certain challenge like executing a new fundraising strategy with foundations implies specific needs). The team may evolve around issues salient in the organization at a given time but should also have stable, longer-term participation beyond the CEO. Role splits like that between a Network Services Leader and a Development/Fundraising-focused role could still be incorporated in this model as well.

More details on all of the above aspects (spirit, assumptions, strategy and leadership configuration, can be found on http://www.cnvc.org/cnvc-board-minutes.htm

as downloadable files under Item 7 (a full length and shortened version).

After agreeing on an outline Leadership Configuration, a search process for candidates internally and externally will begin.

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