View source for CNVC Office Manager Position

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We have an immediate opening in an established non-profit organization for an experienced Office Manager who is highly skilled in human resources, financial administration, and overall office management, and desiring to work with a staff community dedicated to the values of compassion, service, and interdependence. 

The job entails working in a team environment supporting daily operations by co-developing various department procedures and monitoring office workflow.  Position provides administrative support to Administrative Team.  If you are a dynamic, creative, organized person who loves the challenge of working with people, tracking and prioritizing lots of tasks and staying focused and productive, this may be the job for you. 
Human Resources:
Overseeing creation of staff schedules and sees that they are working for all
Working conjointly with Administrative Director (AD) to create office policies
Maintaining office procedures manual (in consultation with relevant department heads and AD)
Coordinating staff health and dental insurance coverage, including international medical and dental coverage
Reviewing employee payroll and expense reports
Actively involved in weekly staff meetings; tracks and monitors action items; facilitates as needed.
Keeping employee file information up to date and update payroll system
Volunteer development and support
Financial:
Provide backup to bookkeeper responsibilities 
Printing daily bank reports for bookkeeper
Support various departments in developing annual budgets
Coordinating insurance for CNVC (liability, D&O, etc.)
Maintenance of office:
Overseeing office security, distributes keys and keeps records of that
Overseeing effective system for company record-keeping
Maintaining passwords lists: employee's, equipment, administrative passwords
Administering QuickBooks and mail-list accuracy in conjunction with IT Leader (includes merging duplicates in QB, runs reports as needed, etc.)
First point of contact on IT and telephone equipment issues and software application in daily operations.  Collaborates with IT department.
Responsible for office equipment setup, and maintenance. 
Sending out notices when CNVC will be closed for holidays, other special occasions, or emergencies
Overseeing maintenance outgoing voicemail message for CNVC general mailbox
Job Skills:
Excellent written and verbal communication skills
Time and project management productivity expertise
Team building and cooperation
Personnel management with knowledge of labor laws
Review and understand financial reports
IT and telephone equipment operations
Internet knowledge
Microsoft office:  Excel and Word
Quickbooks
Office Manager 		March 2008