Difference between revisions of "AD"

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=Newspaper Ad=
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'''The Center for Nonviolent Communication (CNVC)'''<br>
'''Office Manager'''<BR>
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Position Description<br>
Immediate opening in an established (30 years) non-profit organization for an experienced Office Manager who is highly skilled in human resources, financial administration, and overall office management, and desiring to work with a staff community dedicated to the values of compassion, service, and interdependence.
 
  
Current office is in Los Angeles, moving to Albuquerque, N.M.  Position would include assisting in the move, and filling (with hiring committee) new positions.  This is an exciting opportunity for a dynamic and experienced Office Manager, preferably with non-profit experience.
 
  
Applications due by March 19.  For more detail, see
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Position title: Accountant/Bookkeeper<br>
:http://en.nvcwiki.com/index.php/AD
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Reports to: Office Manager<br>
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Hours: Generally Monday through Friday 8:00 AM to 5:00 PM<br>
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Status: Non-Exempt<br>
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Salary: See Salary/Wage Schedule<br>
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Date developed: 04/03<br>
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Revised: 04/07<br>
  
Send resume and letter of interest (preferably in pdf format) to
 
:'''officemanager@cnvc.org'''
 
----
 
  
 +
I. General Statement of Duties:
 +
Works under the direction of the Office Manager to perform a variety of accounting functions including month-end balancing, journal entries, and general ledger & account analysis, prepare monthly reporting packages, process payroll & complete special projects as assigned.  Responsibilities may include establish, implement daily financial operation procedures supporting professional staff which service an international market. 
  
=Additional Information=
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II. Typical Physical and Mental Proficiencies:
==Position: Office Manager==
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Must be able to proficiently operate computer software, telephones, or other necessary equipment. Must have the ability to communicate effectively with customers, team members, vendors, auditors, leadership team and others as necessary. Will travel within the Metro area to run errands as needed. Must be able to perform tasks requiring stooping, bending, and lifting up to 25 pounds.
The Center for Nonviolent Communication (CNVC) is a global non-profit organization dedicated to promoting positive change for individuals, organizations, and society.
 
:<I>On the web:</i>&nbsp; http://www.cnvc.org
 
  
===Position Summary:===
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III. Typical Working Conditions:
CNVC is currently seeking an Office Manager to ensure effective operation of its staff, and to provide supportive liaison with management. The current office is in Los Angeles, and is moving to Albuquerque, N.MThis position would include assisting in the move, and filling (with hiring committee) new positions.  This is an exciting opportunity for a dynamic and experienced Office Manager.  
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Reports to the Office Manager.  Must be service-oriented, a team player, flexible, able to handle multiple priorities, and able to work in a fast paced environment. Must be able to work independently and meet deadlinesMust be able to respond to frequent interruptions and work with a variety of people in a professional, courteous manner.
  
The Office Manager oversees daily operation of the office, establishing procedures, providing administrative support to leadership, ensuring employment policies are maintained, establishing work priorities, and managing staffThe position requires 3 to 5 years of experience in a similar position as an administrator, office manager or executive assistant, preferably with non-profit experience.
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IV. Essential Job Duties and Responsibilities:
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AFinancial Responsibilities:
  
===Human Resources:===
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1.Operates and manages responsibilities by means of General Acceptable Accounting Procedure guidelines (GAAP for Nonprofits).
*Supervise office accounting, small bookstore, receptionist, trainer certification and workshop administrative support, donation processing and database maintenance (with IT support).
 
*Make recommendations for hiring, firing, performance evaluation, training, and work allocation of office staff, and helping resolve problems between/among staff.
 
*Oversee creation and administration of staff schedules.
 
*Work conjointly with management to create office policies.
 
*Maintain office procedures manual, in consultation with relevant department heads and management.
 
*Coordinate staff health and dental insurance coverage, including international medical and dental coverage.
 
*Review and approve employee payroll, expense reports, and payroll advances.
 
*Coordinate staff reviews with with management (in accordance with policies in personnel manual) including providing salary history of staff for such reviews.
 
*Attend weekly staff meetings; track and monitor action items; facilitate as needed.
 
*Keep and update employee information.
 
*Manage Volunteer development and support.
 
  
===Financial:===
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2.Generates Profit & Loss, Balance Sheet and Cash Floor reports for Office Manager.
*Oversee functioning of Accounting and provide guidance.
 
*Print daily bank reports for bookkeeper.
 
*Sign routine checks and co-sign checks over $3000.
 
*Administer annual budget.
 
*Manage outside audit (in collaboration with outside financial support).
 
*Administer system for online banking.
 
*Arrange for wire transfers.
 
*Coordinate insurance for CNVC.
 
  
===Maintenance of office:===
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3.Processes bookkeeping tasks such as reconciles various accounts, royalties’ payments, accounts payable, bank accounts, posts and reconciles wire transfers.
*Oversee office security, distribute keys and keep security records.
 
*Oversee beauty and order of the office.
 
*Oversee effective system for company record-keeping.
 
*Maintain passwords lists: employees, equipment, administrative passwords.
 
*Maintain inventory of office supplies and assure equipment is functioning.
 
*Administer QuickBooks and mail-list accuracy in conjunction with IT Leader.
 
*Track and announce holidays, other special occasions, or emergencies.
 
*Manage and track voicemail messaging system.
 
  
===Job Skills:===
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4.Receives and logs receipts checks, money orders and cash payments dailyMakes bank deposits.
*Team building and cooperation.
 
*Personnel management.
 
*Ability to delegate, track, and speak up when aims are not being served.
 
*Non-profit experience.
 
*Review and understand financial reports.
 
*Internet knowledge.
 
*Microsoft Office (Excel & Word), and Quickbooks.
 
   
 
  
Salary: open to negotiation.<BR>
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5.Coordinates with Bookstore Manager and Accounts Receivable Clerk, payments received, open invoices and or credit balances.
Applications due by '''March 19'''.<BR>
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Send resume and letter of interest (preferably in PDF format) to '''officemanager@cnvc.org'''
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6.Processes all aspects of payroll, payroll taxes, tracks staff’s vacation, sick hours, personal days and employee benefit package.
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7.Maintains financial, employee and independent contractor files.
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8.Works with wire transfer client request.
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9.Handles Petty Cash fund, reconciles, tracks and enters expenses, replenishes as needed.
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10.Monitors and maintains adequate levels finance department supplies and equipment needs.
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 +
 
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V. Qualifications/Performance Requirements:
 +
 
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A.Knowledge, Skills, and Abilities
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1.Computer skills: must have strong software computer skills using QuickBooks, word processing, database, and spreadsheet applications as well as email and the Internet.
 +
 
 +
2.Interpersonal skills: must be able to respond to frequent walk-in and telephone contacts and demonstrate excellent interpersonal skills to respond to a wide variety of people in a friendly, professional, and confidential manner.
 +
 
 +
3.Organization: must have the ability to organize work, problems solve, handle multiple priorities and meet deadlines.
 +
 
 +
4.Attention to detail: must be able to attend to detail and complete work assignments in an accurate manner.
 +
 
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5.Productivity: Must be able to work at a high rate of productivity and complete work in an accurate and timely manner.
 +
 
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6.Office equipment: Skill in use of general office equipment such as computers, facsimile, telephone, copier, etc. is required.
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A.Education, Experience and Credentials:
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1.This position requires a High School Diploma or equivalent with four years experience in a nonprofit related accounting position.  Bachelor’s Degree in finance/accounting preferred.
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2.Must have experience in working with foreign currency.
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C. Performance Criteria:
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Demonstrates commitment to CNVC Values:
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1.Communication: Actively contributes to the general well being of CNVC working environment with a positive and constructive approach to customers, employees and job responsibilities.
 +
 
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2.Professionalism: Completes job responsibilities in an ethical and professional manner. Complies with federal and state laws and regulations and CNVC policies.
 +
 
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3.Composure: Avoids defensive reactions, hurt feelings and adapts quickly to new or changing demands and challenges.
 +
 
 +
4.Resilient optimist: Recovers quickly; demonstrating calm approach to stressful situations and is enthusiastic in both challenging and routine situations.
 +
 
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5. Quality of work: Able to work independently with minimal supervision to perform job responsibilities and complete work assignments in a thorough, accurate, effective and organized manner. Handles multiple priorities, solves problems, and complete work in a timely manner to meet necessary deadlines
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6. Attendance: Adheres to CNVC Attendance policy.
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VI. Revisions/Changes:
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This document is intended to describe the general nature and level of work this position will perform and is not intended to be an exhaustive list of responsibilities, duties, and skills required of personnel in this position.  The Office Manager may assign additional duties.
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VII. Certification:
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I certify that my supervisor has reviewed the content of this position description with me and has provided me with a copy of the description.  I certify that I am able to perform the essential functions of this position, as outlined in this description, with or without accommodations.

Revision as of 04:47, 28 April 2007

The Center for Nonviolent Communication (CNVC)
Position Description


Position title: Accountant/Bookkeeper
Reports to: Office Manager
Hours: Generally Monday through Friday 8:00 AM to 5:00 PM
Status: Non-Exempt
Salary: See Salary/Wage Schedule
Date developed: 04/03
Revised: 04/07


I. General Statement of Duties: Works under the direction of the Office Manager to perform a variety of accounting functions including month-end balancing, journal entries, and general ledger & account analysis, prepare monthly reporting packages, process payroll & complete special projects as assigned. Responsibilities may include establish, implement daily financial operation procedures supporting professional staff which service an international market.

II. Typical Physical and Mental Proficiencies: Must be able to proficiently operate computer software, telephones, or other necessary equipment. Must have the ability to communicate effectively with customers, team members, vendors, auditors, leadership team and others as necessary. Will travel within the Metro area to run errands as needed. Must be able to perform tasks requiring stooping, bending, and lifting up to 25 pounds.

III. Typical Working Conditions: Reports to the Office Manager. Must be service-oriented, a team player, flexible, able to handle multiple priorities, and able to work in a fast paced environment. Must be able to work independently and meet deadlines. Must be able to respond to frequent interruptions and work with a variety of people in a professional, courteous manner.

IV. Essential Job Duties and Responsibilities:

A. Financial Responsibilities:

1.Operates and manages responsibilities by means of General Acceptable Accounting Procedure guidelines (GAAP for Nonprofits).

2.Generates Profit & Loss, Balance Sheet and Cash Floor reports for Office Manager.

3.Processes bookkeeping tasks such as reconciles various accounts, royalties’ payments, accounts payable, bank accounts, posts and reconciles wire transfers.

4.Receives and logs receipts checks, money orders and cash payments daily. Makes bank deposits.

5.Coordinates with Bookstore Manager and Accounts Receivable Clerk, payments received, open invoices and or credit balances.


6.Processes all aspects of payroll, payroll taxes, tracks staff’s vacation, sick hours, personal days and employee benefit package.

7.Maintains financial, employee and independent contractor files.

8.Works with wire transfer client request.

9.Handles Petty Cash fund, reconciles, tracks and enters expenses, replenishes as needed.

10.Monitors and maintains adequate levels finance department supplies and equipment needs.


V. Qualifications/Performance Requirements:

A.Knowledge, Skills, and Abilities

1.Computer skills: must have strong software computer skills using QuickBooks, word processing, database, and spreadsheet applications as well as email and the Internet.

2.Interpersonal skills: must be able to respond to frequent walk-in and telephone contacts and demonstrate excellent interpersonal skills to respond to a wide variety of people in a friendly, professional, and confidential manner.

3.Organization: must have the ability to organize work, problems solve, handle multiple priorities and meet deadlines.

4.Attention to detail: must be able to attend to detail and complete work assignments in an accurate manner.

5.Productivity: Must be able to work at a high rate of productivity and complete work in an accurate and timely manner.

6.Office equipment: Skill in use of general office equipment such as computers, facsimile, telephone, copier, etc. is required.

A.Education, Experience and Credentials:

1.This position requires a High School Diploma or equivalent with four years experience in a nonprofit related accounting position. Bachelor’s Degree in finance/accounting preferred.

2.Must have experience in working with foreign currency.


C. Performance Criteria: Demonstrates commitment to CNVC Values:

1.Communication: Actively contributes to the general well being of CNVC working environment with a positive and constructive approach to customers, employees and job responsibilities.

2.Professionalism: Completes job responsibilities in an ethical and professional manner. Complies with federal and state laws and regulations and CNVC policies.

3.Composure: Avoids defensive reactions, hurt feelings and adapts quickly to new or changing demands and challenges.

4.Resilient optimist: Recovers quickly; demonstrating calm approach to stressful situations and is enthusiastic in both challenging and routine situations.

5. Quality of work: Able to work independently with minimal supervision to perform job responsibilities and complete work assignments in a thorough, accurate, effective and organized manner. Handles multiple priorities, solves problems, and complete work in a timely manner to meet necessary deadlines

6. Attendance: Adheres to CNVC Attendance policy.


VI. Revisions/Changes: This document is intended to describe the general nature and level of work this position will perform and is not intended to be an exhaustive list of responsibilities, duties, and skills required of personnel in this position. The Office Manager may assign additional duties.


VII. Certification: I certify that my supervisor has reviewed the content of this position description with me and has provided me with a copy of the description. I certify that I am able to perform the essential functions of this position, as outlined in this description, with or without accommodations.