Revision as of 02:12, 10 March 2007

Newspaper Ad

Office Manager
Immediate opening in an established (30 years) non-profit organization for an experienced Office Manager who is highly skilled in human resources, financial administration, and overall office management, and desiring to work with a staff community dedicated to the values of compassion, service, and interdependence.

Current office is in Los Angeles, moving to Albuquerque, N.M. Position would include assisting in the move, and filling (with hiring committee) new positions. This is an exciting opportunity for a dynamic and experienced Office Manager, preferably with non-profit experience.

Applications due by March 19. For more detail, see

http://en.nvcwiki.com/index.php/AD

Send resume and letter of interest (preferably in pdf format) to

officemanager@cnvc.org

Additional Information

Position: Office Manager

The Center for Nonviolent Communication (CNVC) is a global non-profit organization dedicated to promoting positive change for individuals, organizations, and society. www.cnvc.org

Position Summary:

CNVC is currently seeking an Office Manager to ensure effective operation of its staff, and to provide supportive liaison with management. The current office is in Los Angeles, and is moving to Albuquerque, N.M. This position would include assisting in the move, and filling (with hiring committee) new positions. This is an exciting opportunity for a dynamic and experienced Office Manager. The Office Manager oversees daily operation of the office, establishing procedures, providing administrative support to leadership, ensuring employment policies are maintained, establishing work priorities, and managing staff. The position requires 3 to 5 years of experience in a similar position as an administrator, office manager or executive assistant, preferably with non-profit experience.

Human Resources:

• Supervise office accounting, small bookstore, receptionist, trainer

certification and workshop administrative support, donation processing and database maintenance (with IT support)

• Make recommendations for hiring, firing, performance evaluation, training, and work allocation of office staff, and helping resolve problems between/among staff
• Oversee creation and administration of staff schedules
• Work conjointly with management to create office policies
• Maintain office procedures manual, in consultation with relevant department heads and management
• Coordinate staff health and dental insurance coverage, including international medical and dental coverage
• Review and approve employee payroll, expense reports, and payroll advances
• Coordinate staff reviews with with management (in accordance with policies in personnel manual) including providing salary history of staff for such reviews
• Attend weekly staff meetings; track and monitor action items; facilitate as needed.
• Keep and update employee information
• Manage Volunteer development and support

Financial:

• Oversee functioning of Accounting and provide guidance
• Print daily bank reports for bookkeeper
• Sign routine checks and co-sign checks over $3000
• Administer annual budget
• Manage outside audit (in collaboration with outside financial support)
• Administer system for online banking
• Arrange for wire transfers
• Coordinate insurance for CNVC

Maintenance of office:

• Oversee office security, distributes keys and keeps security records
• Oversee beauty and order of the office
• Oversee effective system for company record-keeping
• Maintain passwords lists: employee's, equipment, administrative passwords
• Maintain inventory of office supplies and assures equipment is functioning
• Administer QuickBooks and mail-list accuracy in conjunction with IT Leader
• Track and announce holidays, other special occasions, or emergencies
• Manage and track voicemail messaging system

Job Skills:

• Team building and cooperation.
• Personnel management.
• Ability to delegate, track, and speak up when aims are not being served.
• Non-profit experience.
• Review and understand financial reports.
• Internet knowledge.
• Microsoft office: Excel, Word and Quickbooks.

Salary: open to negotiation

Applications due by March 19.

Send resume and letter of interest (preferably in pdf format) to officemanager@cnvc.org